Food Secure Canada’s fast-growing Montreal office is looking for a highly motivated, organized and experienced part-time Administrator. This position is based in Montreal and involves approximately 20 hours a week, over 4 or 5 days.

The successful candidate will possess the following skills and qualifications:

• Strong administrative background and experience in office management
• Excellent computer skills (Microsoft office, database management, familiarity with Drupal and CiviCRM as strong asset, able to do simple layout)
• Familiarity with rules and regulations that apply to the non-profit sector and experience working within them
• Background in customer service or familiarity with working with a membership based organization
• Experience with budget development, monitoring and management and basic book-keeping rules
• Ability to manage complex budgets on excel
• Great organizational skills, able to work with volunteers.
• Interest in or experience with food and social justice
• Excellent interpersonal and communications skills
• Well-organized with excellent follow-through on tasks
• A college or university degree in relevant fields.
• Fully bilingual with excellent writing and editing skills in French and\or English.
• A sense of humour and a commitment to FSC core goals: zero hunger, safe and healthy food, sustainable food systems.

Responsibilities

• Assist with development of office systems, filing, calendar of meetings, production schedules for documents
• General administrative tasks, correspondence and enquiries
• Assistance with select FSC activities (conference calls, meeting logistics, webinars, minute taking)
• Maintenance of lists and databases, filing systems
• Management of office filing, bank accounts, insurance policies, contracts.
• Maintenance of tracking system for funders and other revenue sources
• Ensuring we have an efficient use of resources for all services.
• Assist with development of organizational policies and ensure respect for bylaws
• Assistance with all matters pertaining to the Board of Directors and Executive, including organizing the annual AGM and electronic voting
• Reply to member and general public enquires
• Assist ED with budget related and human resource tasks.
• Membership administration (invoicing, reminders, reporting)
• Provide support for fundraising and reporting obligations
• Assistance with travel arrangements, meeting confirmations
• Support the organization and logistics for Assembly and other FSC events as appropriate
• Assist Executive Director with administrative tasks as needed
• Volunteer recruitment and management, as well as solicitation of in-kind supports.

Application process:

Please send your cover letter and resume by email to Diana Bronson at amelie@foodsecurecanada.org before May 4^th 2014 with “Administration Coordinator” as the subject line. Food Secure Canada is committed to equality, and encourages applications from people of all sexual and gender orientations, including those who identify as visible minorities, Indigenous people, and/or persons with disabilities. Interviews are expected to take place in Montreal in early May. 

Only candidates that have been selected for an interview will receive a reply.

Salary:  Commensurate with experience

Start date: As soon as possible