• Respect, empowerment and self-determination for all peoples;
• Development that protects the world’s environment; and 
• Global understanding, cooperation and social justice.

Primary Duties and Responsibilities

• Receives and distributes incoming mail; reviews and evaluates mail to identify items requiring priority attention 
• Answers telephone and provides reception assistance
• Manages central filing systems
• Purchases office supplies
• Maintains office equipment (photocopier, printers, computers, computer network, postage meter, etc.) and facilities
• Maintains database, and assists other staff in its use

• Makes arrangements and provides logistical support for board meetings and the Annual General Meeting
• Prepares Board meeting packages and assembles and distributes materials in accordance with the MCIC bylaws
• Attends meetings of the Board and the AGM and takes minutes
• Distributes meeting minutes and assists with communication between meetings
• Responds to requests from members of the Board of Directors for information or assistance 
• Provides administrative support to Board committees
• Assembles and maintains policy manual

• Manages the MCIC membership renewal process
• Coordinates meetings/workshops and handles registration for MCIC events 2

• Facilitates the recruitment, hiring and orientation of new staff, in conjunction with the Executive Director
• Administers the staff benefit plan
• Oversees the performance management system and coordinates performance reviews
• Maintains current job descriptions
• Develops and maintains organizational and personnel policies and procedures
• Maintains personnel files, timesheets and tracks vacation and sick time

• Provides administrative support to the Executive Director 
• Receives and screens communications including telephone messages and email to the Executive Director and determines those requiring priority attention 
• Independently responds to correspondence of a routine nature
• Attends meetings and takes minutes as required
• Assists with the development of reports for funders and other stakeholders
• Performs other related duties as requested

Qualifications

• University degree or college diploma in commerce, human resources or business management/administration

• 3 to 5 years experience in an office coordination position
• Human resource management experience
• Experience with the non-profit sector and international development would be an asset

• Excellent organizational abilities and focused attention to details
• Excellent writing skills
• Policy development experience 
• Strong knowledge of computer applications and troubleshooting abilities
• Knowledge of international development issues
• Strong oral communication skills
• Cross-cultural and gender sensitivity
• Ability to establish and maintain positive working relationships both internally and externally
• Ability to work cooperatively with others 
• Skilled at setting priorities, developing work schedules, monitoring progress and tracking details, data, information and activities
• Capable of organizing own work with a minimum of direction
• Ability to use initiative and independent judgment within established policy and procedural guidelines
• Ability to be flexible and creative in working with limited resources and multiple deadlines

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