The Manitoba Council for International Cooperation is a coalition of organizations involved in international development, who are committed to:

• Respect, empowerment and self-determination for all peoples;
• Development that protects the world’s environment; and
• Global understanding, cooperation and social justice.

MCIC’s mission as a coordinating structure is to promote public awareness of international issues, to foster member interaction, and to administer funds for international development.

Job Profile

Reporting to the Executive Director, the Office Coordinator is an integral part of the office, working closely with the Executive Director to manage the office, coordinating human resource functions, facilitate governance functions, providing support to the Executive Director and maintaining membership relations.

Primary Duties and Responsibilities

Office Coordination: (25%)

• Receives and distributes incoming mail; reviews and evaluates mail to identify items requiring priority attention
• Answers telephone and provides front desk reception
• Manages record management systems
• Purchases office supplies
• Maintains office equipment (photocopier, printers, computers, computer network, postage meter, etc.) and facilities
• Maintains database, and assists other staff in its use

Human Resources: (25%)

• Facilitates the recruitment, hiring and orientation of new staff, in conjunction with the Executive Director
• Administers the staff benefit plan
• Oversees the performance management system and coordinates performance reviews
• Maintains current job descriptions
• Develops and maintains organizational and personnel policies and procedures
• Maintains personnel files, timesheets and tracks vacation and sick time

Governance: (20%)

• Makes arrangements and provides logistical support for board meetings and the Annual General Meeting
• Prepares Board meeting packages and assembles and distributes materials in accordance with the MCIC bylaws
• Attends meetings of the Board and the AGM and takes minutes
• Distributes meeting minutes and assists with communication between meetings
• Responds to requests from members of the Board of Directors for information or assistance
• Provides administrative support to Board committees
• Assembles and maintains policy manual

Support to the Executive Director: (20%)

• Provides administrative support to the Executive Director
• Receives and screens communications including telephone messages and email to the Executive Director and determines those requiring priority attention
• Independently responds to correspondence of a routine nature
• Attends meetings and takes minutes as required
• Assists with the development of reports for funders and other stakeholders
• Performs other related duties as requested

Membership Relations: (10%)

• Manages the MCIC membership renewal process
• Coordinates meetings/workshops and handles registration for MCIC events

And other duties as assigned

Accountabilities

The Office Coordinator is accountable for:

• Upholding the mission statement and values of MCIC
• Representing MCIC in a positive manner through professional conduct
• Treating fellow employees with respect and dignity, understanding their jobs and their importance to MCIC, and cooperating in achieving their goals
• Ensuring details are handled accurately and in a timely fashion
• Ensuring MCIC constituents are dealt with in a courteous and efficient manner
• Functioning as a supportive team player and accepting direction from the Executive Director
• Bringing energy and commitment to the work

Qualifications

Education:

• University degree or college diploma in commerce, human resources or business management/administration or equivalent combination of experience and education.

Professional designation:

• None

Experience

• 3 to 5 years experience in an office coordination position
• Human resource management experience
• Experience with the non-profit sector and international development would be an asset

Knowledge, skills and abilities

• Excellent organizational abilities and focused attention to details
• Excellent communication skills both written and oral
• Policy development experience
• Strong knowledge of computer applications and troubleshooting abilities
• Knowledge of international development issues
• Cross-cultural and gender sensitivity
• Ability to establish and maintain positive working relationships both internally and externally
• Skilled at setting priorities, developing work schedules, monitoring progress and tracking details, data, information and activities
• Capable of organizing own work with a minimum of direction
• Ability to use initiative and independent judgment within established policy and procedural guidelines
• Ability to be flexible and creative in working with limited resources and multiple deadlines

Working Conditions

• Office environment on site at MCIC
• Must be available Monday to Friday
• May be required to work evenings, weekends to accommodate activities such as meetings

Position: 25 hours/week
Wages: $18 - $22 per hour
Application Deadline: Wednesday, August 19, 2015
Start Date: as soon as possible

Please submit resume with cover letter identifying how you meet the above criteria, and names and contact information of three references by email at jobs at mcic.ca by Wednesday, August 19, 2015.

SOURCE: Manitoba Council for International Cooperation