Hours:1 FTE (35 hours/week)
Anticipated Start Date: December/early-‐January
BACKGROUND
BC Healthy Communities Society (BCHC) is a provincial not-‐for-‐profit society that provides Healthy Community services, tools, resources and supports to community organizations and local governments across BC to build healthier, more resilient and sustainable communities for all.
In this position, we are seeking someone with a passion for community development who thrives
in managing fine details to coordinate our finance, HR and operational activities. Critical thinking, financial accounting skills and attention to detail are the key deliverables of this position. You will be the lead person to oversee and coordinate BCHC’s financial
processes, HR administration and provide daily administration and operational support.
POSITION OVERVIEW
The Finance and Operations Coordinator is responsible for the day-‐to-‐day financial and operational management including accounts payable, payroll, and program budget reports. You will also support the implementation of human resource and operational policies. In this role you will work closely with BCHC’s Executive Director, Accountant and the Board
Treasurer as well as individual BCHC team members.
RESPONSIBILITIES
Finances and Bookkeeping:
- Process and review incoming invoices and expense claims
- Prepare BCHC invoices and cheques for signing
- Prepare and administer staff payroll (e.g. liaise with payroll service, pay-‐roll tracking/oversight, pay-‐roll budget planning, address pay-‐roll inquiries)
- Prepare monthly and financial reports
- Work with accountant to prepare year-‐end reports and statements
- Liaise with accountant on regular basis
Program and Operation Budgeting:
- Allocate expenses/staff wages, track and reconcile program budgets
- Assist with the development of new and existing annual program budgets
- Assist with the provision of regular program and operational budget reporting
- Assist with the preparation of program budget reports for funders
- Assist with the preparation of BCHC’s annual operational budget
Human Resources:
- Process monthly staff hour reports
- Process staff vacation request forms
- Coordinate staff contract development/renewals
- Keep staff personal files up to date
- Liaise with staff benefit provider (e.g. process and manage enrolment and premiums)
Operations and Admin:
- Liaise with service providers (e.g. bank, benefit provider etc.)
- Coordinate contract development/renewals
- Support the fulfillment of Society requirements (e.g. annual report filing)
- Attend weekly check-‐in meetings with BCHC staff
- Attend monthly staff and learning calls and staff gatherings
KNOWLEDGE, EXPERIENCE AND SKILLS
- Is a team player who works well in a collaborative team environment
- Is highly organized, strong focus on detail and accuracy
- Has a strong interpersonal and project/time management skill
- Has excellent problem solving skills, is innovative and a quick learner
- Is a self-‐starter and works efficiently and seeks to improve efficiencies
- Is an efficient multi-‐tasker, able to handle multiple priorities and deadlines
- Is flexible and able to adapt to different people and work assignments
- Possesses excellent critical thinking skills
- Values life-‐long learning and holistic, integrated thinking
- Has strong organizational skills and is pro-‐active at meeting the needs of the office
- Possesses strong computer skills-‐ proficient using a MAC
- Is good at trouble shooting/(web) technically savvy
DESIRED TRAINING AND EXPERIENCE
- Experience with non-‐profit organizations
- Diploma in Accounting or Business Administration and/or equivalent work experience (minimum 3 years)
- Experience with Sage Accounting Software
- Experience with Microsoft Office (Excel, Word) (preferably in a MAC environment)
LIFE AT BCHC
BCHC offers a progressive workplace culture that encourages leadership and learning. The benefits of working at BCHC include:
- Supportive, respectful team environment
- Office space in a Green Workplace; our LEED gold building has high indoor air quality, fresh air, natural light and end-of‐trip facilities for your active transportation commute.
- Allowance for flexible hours when needed.
- Opportunities for professional development to support your growth and development.
Compensation range is competitive and will be a salary in the range of $36,400‐ $41,860 annually.
For more information about BC Healthy Communities Society, please visit the website: www.bchealthycommunities.ca
APPLICATION INSTRUCTIONS
- Please title the subject line of your email: Finance and Operations Coordinator ‐ First Name Last Name
Example: Finance and Operations Coordinator ‐ Jane Smith - Please combine your cover letter and resume into one document and title it as follows: Finance and Operations Coordinator Application_First Name Last Name
Example: Joe Smith_Resume Finance and Administration Coordinator, - Send your application to: Claudia de Haan at bchc at bchealthycommunities.ca
Application Deadline: November 15, 2015 4:30pm PST
** No enquires please. Only successful candidates will be contacted**
SOURCE: BC Healthy Communities
