Request for Proposals – Communications Contract
Calgary Community Economic Development (CED) Promotional Booklet
Deadline: February 14th 2008
The Calgary CED Network requires an experienced consultant to edit and manage a Community Economic Development promotional booklet. This role will include project management, copy writing, editing, compiling photos, liaising with a professional graphic designer, liaising with the printer, and coordinating review and input from key community contacts. The consultant will be accountable to work collaboratively with a group of CED leaders. The consultant is responsible for assuring the final print version achieves objectives (below) and is free of errors.
Project Background
The Calgary CED Network’s mission is to champion Community Economic Development in Calgary by facilitating connections, promoting best practices and innovation, and encouraging collaboration. CED is locally motivated action to create economic opportunities in the community on a sustainable and inclusive basis. The Calgary CED Network was created in 2006 and has a steering committee of 12 CED leaders. The Calgary CED Network is hosted by Momentum, a Community Economic Development organization in Calgary that partners with the under/unemployed to develop their productive futures.
Inspired by the CED for Toronto publication, (https://momentum.org/), this booklet will build awareness of and profile CED for individuals, organizations, funders and businesses in Calgary. A rough draft of the text of the booklet (1500 words) has been created, and the consultant will edit and provide extra copy as needed (this draft text is not available to bidders on this RFP, but will be forwarded to the successful consultant).
Objectives:
· To create an easy to read promotional booklet describing Community Economic Development.
· To inspire the creation of Community Economic Development initiatives.
· To promote the need for additional funding/financing available for Community Economic Development initiatives.
· To profile key CED organizations, projects and initiatives in Calgary.
· To increase participation in the Calgary CED Network.
Deliverables:
· Calgary CED booklet (approximately 10-16 pages of 8.5 x 11, approximately 2000-4000 words) published by May 9, 2008 in hard copy and electronic format (PDF).
Submission Requirements: The applicant(s) will submit a brief Proposal (maximum 5 pages) that must include the following information:
Approach:
A brief description of the approach to be taken for this project, including a proposed work plan with a summary of tasks, deliverables and a phased timeline reflecting the required deliverables. In addition to the roles outlined in the first paragraph of this RFP, the work plan needs to allow for consultation with 20 CED leaders on the draft of the document and incorporating their feedback into the document. The work plan also needs to include providing feedback on the draft booklet text to date and recommendations on the final scope, positioning, and content of the publication to maximize the realization of the project’s objectives. Resources,
Qualifications and References:
Resumes for each individual who will be involved in the work, describing relevant qualifications, demonstrating experience in the area of writing accessible and popular (as opposed to academic) promotional materials.
One sample of published writing that is most similar to this project, and up to 3 samples of similar communications projects (booklets, reports, newsletters) created for other clients.
Two references representing similar work done by the applicant over the last two years, specifying the organization(s) to which the services were delivered and a reference name for each organization. References should include addresses and telephone numbers.
Cost:
A quote including per diem rates and estimated time allocation for each individual involved in the work, with totals summarized. Note: The total cost, inclusive of GST, must not exceed $4,000. The total cost does not include the budget for the graphic designer or the printing. These items have been budgeted for separately. Proposals must be submitted by February 14 at 12:00pm. The proposal can be sent electronically, via fax or regular mail to:
David Wilson
Calgary CED Network
c/o Momentum
#16, 2936 Radcliffe Drive SE
Calgary, Alberta T2A 6M8
Phone: (403) 204-2668
Fax: (403) 235-4646
Email: davidw@momentum.org
Project Timeframe
It is our expectation that the timeframe outlined in the Deliverables section above will be followed.
For more information about Momentum, visit www.momentum.org
