Contract Posting: Summer Institute in Program Evaluation - Project Coordinator

December 1, 2009 - July 2, 2010
Estimated time required: 20 hours/week (Full time from May 24 – June 18, 2010)

Health in Common, in partnership with Nine Circles Community Health Centre, United Way of Winnipeg and the University of Manitoba, will host a Summer Institute in Program Evaluation from June 14 – 18, 2010 in Winnipeg, MB.  The Planning Committee is seeking to contract a project coordinator to support overall planning of this event. 

Responsibilities

Overall management:

• Prepare detailed workplan including timelines.
• Participate in and record discussion of all planning meetings.
• Provide ongoing progress reports to planning committee.
• Work with Health in Common Information and Access Coordinator to establish event website.
• Ensure ongoing communication between planning committee members, community partners,  presenters and participants as required.
• Prepare final report post event.

Facility/Accommodation:

• Liaise with venue to coordinate space set-up, signage and materials.
• Coordinate catering of breakfast, lunch and refreshments during the event.
• Coordinate audio/visual equipment rental and set-up.

Keynote speakers/Presenters:

• Contact speakers to confirm requirements for accommodation, travel, audio/visual equipment, materials needed for session, information resources.
• Request biographies, description of presentations for web site posting and introductions.
• Work with planning committee to prepare participant course binders.
• Organize handouts, presentations and confirm approval to post final presentations on line.

Registration:

• Assist in the development and production of registration information packages.
• Oversee communication and promotion of the event.
• Work with Health in Common Administrative Support to ensure community member registrations are processed.
• Prepare and distribute pre-institute information kits.
• Oversee on site registration.

On-site management:

• Provide overall event management on-site.
• Liaise with planning committee, caterers, staff and venue management as required.
• Trouble shoot and resolve issues if required.
• Oversee registration area and manage on-site communication and messaging.

Qualifications

• Excellent interpersonal, written (including reports and proposals), and verbal communication skills
• Strong facilitation and consultation skills.
• Experience working in a multidisciplinary team setting and with community agencies.
• Excellent organizational skills and ability to manage information and distribution lists.
• Advanced computing skills including word processing, database management, and spreadsheet software.
• Experience with event planning and management would be an asset.
• Ability to meet deadlines and work both independently and within a team environment.
• Able to work from home with access to computer and internet.

Please submit applications to bkinasevych@healthincommon.ca by November 20, 2009