About the Position:

The Canadian Research Institute for the Advancement of Women (CRIAW) is a national non-profit feminist research organization providing research and tools to support groups taking action for social justice and equality. (See recent publications at: http://www.criaw-icref.ca.)

We are looking for an administrative officer to serve as a temporary maternity leave replacement

Hours of Work: Three days per week, 8 hours per day
Duration: July 20, 2011 to March 9, 2012.
Location: Ottawa
Salary: $23.00 per hour plus benefits

Responsibilities:

CRIAW’s part-time Administration Officer takes care of the office and operations reporting directly to the President.

Database, Membership Renewals and Donations

• Keep CRIAW’s database accurate and up-to-date.
• Generate quarterly reminder letters for membership renewals
• Update database and provide report on changes
• Generate thank you letters for new and renewing members
• Provide annual tax receipts to donors
• Create various statistical reports and print outs from database as needed
• Maintain a current and accurate e-mail distribution list for CRIAW Board, members, donors and contacts
• Assist CRIAW’s fundraising efforts by preparing letters and mailings to seek membership and donations

Publications

• Layout and design CRIAW’s research materials
• Coordinate printing of all materials
• Co-ordinate production of a regular e-newsletter to members. Arrange for and check translation, layout, distribute to members, post to web site
• Regularly check and respond to publication orders from CRIAW’s web site
• Legally deposit and register CRIAW publications as needed (i.e. ISBN)

Website and Social Media

• Update content on public and private site
• Maintain up to date publication list
• Responsible for layout design and architectural changes
• Manage the CRIAW Facebook Page
• Liaise with Website programmers

Board of Directors

• Advises Board of time lines for activities
• Organize resources for board of directors
• Help plan face-to-face meetings and teleconferences
• Maintain current Board contact information, e-mail distribution list and on web site
• Maintain CRIAW calendar of activities for Board to plan and monitor activities

General Office

• Answer telephone, deal with correspondence, e-mail and web site requests
• Coordinate responses to public enquires, seeking input from President and board as needed
• Supervise and coordinate work of volunteers
• Maintains office supplies
• Liaise with equipment and service providers
• Other duties as required

Qualifications

• Ability to take initiative and work without direct supervision
• Ability to work as part of a team and also independently
• Ability to meet deadlines and deal with changing priorities
• Strong interpersonal skills
• Very strong writing and communication skills in French and English
• Demonstrated experience with regular office procedures
• Experience using the following software: Word, Excel, and Outlook. Drupal an asset.
• Relevant education pertaining to the position
• Must be fluent in both English and French

Benefits for CRIAW Administrative Officer (to be pro-rated to the duration of temporary contract): vacation, sick days, paid days for illness in the family, extended health care plan.

Application Process:

Aboriginal/Indigenous women, women of Colour, women with disabilities, women with sexual diversities, and those living with multiple oppressions are strongly encouraged to apply. Affirmative Action principles are in effect for this hiring. Please feel free to identify any barriers you may face in your application.

Please send your application by email to info@criaw-icref.ca