The Organization

Momentum is an award winning and nationally recognized community economic development
organization utilizing innovative approaches to poverty reduction. We’re striving to be an
employer of choice and were selected as one of Alberta’s Top 50 Employers for 2011. We
provide competitive compensation and benefits with an unparalleled work environment. We’re
professional and diverse so you’ll find a range of people and backgrounds working here
anywhere from an MBA to Social Work and everything in between. We’re serious about our
work but we don’t take ourselves too seriously and love to celebrate and have fun along the
way. We have high standards within a supportive setting that allows us to achieve a lot and
have meaningful impact in the community. We’re good corporate citizens with sustainability
being one of our values and take care to reduce our environmental footprint. Please check out
our website for more information on Momentum and what it’s like to work here.

If this sounds like a place where you would want to work, please review the position below to
see if there’s a fit with your skills and experience.

Who We Need

We’re looking for someone who is the Jack or Jill of all trades from an administrative support
perspective. Our trades training team needs someone who can easily build rapport with people
interested in the Trades Training program and be the grounding influencer on the team. You’re
great with people yet have a knack working magic with MS Office suite, managing information in
various data bases, and organizing what needs to happen.

• You appreciate and thrive in a diverse environment
• You’re patient, respectful and empathetic yet able to get your own needs met in a gracious way
• Your sense of humour and warm smile are always at hand
• You’re an enthusiastic problem solver

What you’ll be doing

Supporting the Trades Training program

• Connecting (Immigrants and Aboriginal people) to the Trades for employment
• Supporting program participants – inquiries about the program, support participants
  during the program
• Support the program Job Placement facilitator and the Program Coordinator
• Managing all the information requirements of a Government program – data entry, file management, developing new information systems and processes
• Managing departmental events

Introduction:

Momentum staff are expected to work co-operatively with others; demonstrate flexibility in
organizing work; show a high degree of initiative, discernment, and resourcefulness; have good communication skills; and demonstrate thoughtfulness in decision-making. Staff must be non-judgmental and receptive in approach, and reflect genuine concern, respect  and commitment towards the individual, family, and community.

Responsibilities:

The Skills Training Administrative Assistant reports to the Skills Training Manager and is
responsible for the effective administration systems within the Skills Training Department.
The Administrative Assistant leads the support of the Trades Training Program, and provides
back up/complementary support to the other Skills Training Administrative Assistant who leads
the support of the Immigrant Access Fund Program.
The Skills Training Administrative Assistant also supports the Manager of the Skills Training
Department.

Key Areas of Responsibility:

This position provides administrative support in the areas of:

• Program administration and participant services
• Departmental administration
• Evaluation and reporting
• Organizational & Community involvement

Objectives:

Program Administration and Participant Services

• Answer inquiries about Skills Training Programs
• Educate prospective participants and the public about Skills Training programs
• Assist Facilitators and potential participants with program registration and recruitment 
• Provide support to participants and refer participants to appropriate resources
• Compile and maintain participant and program records and evaluations.
• Lead and support Facilitators with planning and hosting graduations
• Assist with Trades Program start up: Student Handbooks, Pre Meetings, Paperwork, etc. 
• Lead and support planning and execution of Trades Program Potlucks
• Support post program contact with participants

Departmental Administration

• Maintain accurate and timely data entry into departmental databases.
• Provide photocopying, faxing, word processing, mailing tasks as required.
• Update and maintain Alberta Human Services (AHS) program calendar
• Schedule departmental meetings, develop agendas, compile minutes as needed 
• Provide back-up and complementary support to the IAF program as needed
• Provide administrative assistance to the Skills Training Manager
• Support the department’s volunteers including assisting with recruiting, training, tracking of hours and recognition

Reporting and Evaluation

• Work with program Facilitators to maintain accurate and timely electronic records in databases and spreadsheets
• Support department information management efforts to reduce/eliminate spreadsheets, by increasing reliance on the databases
• Maintain complete required hard copy records for each participant.
• Assist in tracking program outputs
• Compile and produce program data into various report formats
• Edit, format, and/or copy departmental documents and reports
• Support evaluation process as required

Organizational & Community Involvement

• Participate in Skills Training Team Meetings
• Participate in general staff meetings, committee meetings and organizational events.
• Provide front desk reception and reception as required during the day.
• Communicate with prospective participants and the public on Skills Training Programs 
• Where appropriate, represent Momentum and/or make presentations to the community.

Qualifications:

• Excellent administrative and organizational skills
• Highly flexible with constantly evolving deadlines, requests, and priority changes 
• Excellent interpersonal and communication skills, including the ability to be sensitive, and understanding when communicating with individuals who are immigrants or aboriginal persons
• Strong experience, knowledge and understanding in data base entry and data base
  principles
• Desire and ability to learn new data bases
• Intermediate to advanced skills in Word, Excel, Outlook, Power Point
• Has the ability to thrive and quickly adapt in a dynamic environment.
• Takes initiative in responding to tasks needing completion
• Ability to work independently and as a team member.
• Embraces continuous learning
• Experience in the not-for-profit sector an asset
• Experience with Community Economic Development an asset.

Submitting an Application:

Please forward resume with covering letter:
Via e-mail to: job@momentum.org. State competition number in subject line of email.
Or by mail: #16, 2936 Radcliffe Drive SE, Calgary, Alberta T2A 6M8
Or Fax: 403.235.4646
Attention: Hiring Committee
Competition Number: MOM0501

Closing Date: Until Suitable Candidate is Found.

Applicants must state salary expectations in their cover letter.
Momentum is an equal opportunity employer. Persons from diverse groups are encouraged to
apply. We wish to thank all applicants for their interest, however, only those selected for
interviews will be contacted. For more information about Momentum visit www.momentum.org.