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REPRESENTATIVE DUTIES:

• Assists students with the complex admissions and registration process.
• Maintains updated information on funding and sponsorship regulations, UW entrance requirements, UW student supports, and Urban and Inner-City Studies (UIC) program options.
• Organizes and facilitates successful BUS applicants’ orientation process. BUS is a transition to university program.
• Assists BUS students in applying for Band funding, EIA and EI funding process where possible. 
• Arranges UIC department and UIC Community Advisory Committee meetings (prepares agenda and minutes).
• Represents UIC on internal and external committees. 
• Provides full range of administrative and holistic counselling supports to UIC students. 
• Works with non-traditional students in making course selections through web advisor.
• Arranges and manages UIC tutoring program/special study initiatives to assist non-traditional students.
• Provides students with information on the Appeals regulations, rules and updates.  
• Assesses and evaluates probationary students’ activity in the program. 
• Prepares correspondence and facilitates preparation and distribution of course outlines, exams and tests, activity reports, committee work using various
• Microsoft Applications, timetabling software.
• Provides a connection between contract faculty and UIC program. 
• Makes logistical arrangements for hiring of tenure-track positions and prepares the Department Faculty Academic Contracts.
• Answers inquiries about the department programs and opportunities by phone or email. 
• Organizes and carries out general office activities (i.e. order supplies/equipment as necessary; manages the office equipment acquired for BUS student use).
• Maintains UIC administrative filing system and the small UIC off-campus library. 
• Performs all accounting functions. 
• Works with the Registrar’s and Admissions’ staff of UW and UM to facilitate new “North End Campus.”
• Plans quarterly community outreach strategies and outreach objectives.
• Designs, prepares and distributes promotional material. 
• Updates and maintains the department website using web design software.
• Speaks at various schools, learning centres and community based organizations to promote the department programs and opportunities. 
• Organizes and publicizes on-going UIC Speakers’ series, and at times speaks at informational meetings, maintaining regular contact with Aboriginal Elders.
• Provides general administrative support. 
• Performs other related duties as required or assigned.

QUALIFICATIONS AND EXPERIENCE:

• A university undergraduate degree or college diploma preferred.  
• Life Skills Coach Certification/Counselling certificates or experience an asset.
• At least 3 years of administrative experience; experience in working in a post-secondary environment an asset. 
• Must have experience and knowledge working with low income, single parent, Aboriginal, immigrant, refugee communities and working in community development programs.
• Must be willing to work at a small, off-campus site in Winnipeg’s North End.
• Must have, or be able to develop, thorough or comparable knowledge of all B.A. degree programs and graduation requirements, funding programs, counselling programs, Senate regulations and University Policy. 
• Must be able to win the trust of and maintain positive relations with staff and students at inner-city educational institutions. 
• Must be able to work relatively independently with minimal direct supervision demonstrating a high level of personal integrity and professional initiative.
• Must be fair, flexible, and able to adapt to cross-cultural settings.
• Must be able to make independent and consistent judgments and decisions and show initiative.
• Must be sensitive to the needs and concerns of students, while assessing the student’s interests, aptitudes and goals.
• Must have good working knowledge of Microsoft Applications, timetabling software and web design software.
• An equivalent combination of education, experience and skills may be considered.

SUBMITTING AN APPLICATION: