Administrative and Events Coordinator

JOB DESCRIPTION

Job Summary:

Primary Duties and Responsibilities:

• Provide administrative support to management and other staff of SCA.
• Provide reception desk coverage, including greeting clients/suppliers/visitors to the organization in a professional and friendly manner.
• Answer general phone inquiries using a professional and courteous manner, and direct calls to appropriate staff members.
• Reply to general information requests with accurate information.
• Process incoming/outgoing mail, couriers, and email for SCA team.
• Coordinate and assist in the execution of special events.
• Source facilities, transportation, supplies etc. as required for SCA events
• Enter sponsor, staff, and participant information for all events into database (e.g. Co-op Camp, Co-op Classic)
• Assist Co-op Camp participants in finding sponsorship and track sponsorship availability
• Compile final statistics for all events
• Update and ensure the accuracy of the organization's databases
• Complete revisions to curriculum, manuals, and other material as directed by the Program Officer and/or Executive Director
• Support the SCA team in the compilation of reports and correspondence
• Code and file material according to established procedures
• Monitor and maintain the function of all office equipment
• Order and maintain adequate quantities of office supplies
• Coordinate information technology requirements and perform regular system backup
• Ensure SCA security by controlling distribution of computer access codes, keys and security codes
• Other duties as assigned

Education and Experience:

• Minimum high school graduate
• Administrative certificate, event planning certificate, or equivalent experience
• Experience in assisting with event coordination and providing administrative support would be beneficial

Core Competencies:

• Strong written and verbal communication skills
• Excellent interpersonal and relationship building skills
• Ability to function independently and within a team environment
• Ability to work with a diverse staff, volunteers, and participants
• Excellent organizational, analytical, and time management skills
• Demonstrate excellent attention to detail and accuracy
• Ability to provide a clear routine criminal record check

Technical Competencies:

• Familiarity with co-operative sector, its principles, values and applications
• Data entry and database management
• Writing and proof reading
• Ability to maintain office equipment
• Computer literate, and basic proficiency with Microsoft Office suite and databases

Working Conditions:

• Work is conducted in an office environment

Submitting an Application: