Spence Neighbourhood Association is looking to fill a full-time Community Liaison position. The Community Liaison personnel will be responsible for day-to-day administration and communication with the Spence community, City of Winnipeg, non-profit partner agencies, and other stakeholders. The Community Liaison personnel works closely with the Executive Director, Youth Programming Coordinators, and other staff at the Magnus Eliason Recreation Centre. The ideal candidate has a mix of community experience and communications experience.

Primary responsibilities include:

Magnus Eliason Recreation Centre (MERC) space management including:

• Ensuring spaces are available and ready for booking to user groups, booking process is properly communicated with the City of Winnipeg, user groups are greeted, and daily booking schedule is printed and posted.
• Ensuring that maintenance issues are dealt with promptly by the appropriate staff.
• Opening the building to the public in the morning.

Office management and administration including:

• Maintaining the smooth and orderly operation of the front office at the MERC, including: ensuring a warm welcome to all who enter the MERC; answering the main phone line and voicemail; referring phone and email communications in a professional and efficient manner to the appropriate staff; and greeting community members and helping them use the computers.
• Administrative tasks, including: monitoring all staff email accounts and passwords; purchasing office supplies for SNA staff as required, and according to procedures; and sorting and ensuring the delivery of incoming mail.

Communications including:

• Coordinating, producing, and ensuring delivery of the monthly SNA newsletter in hard copy and to our list serve, and coordinating fundraising to support the newsletter and website.
• Supporting inter-office communication, including strong communication between City of Winnipeg workers and SNA workers at the MERC.
• Managing social media and updating SNA website daily, including program updates, activities, and community events.
• Assisting program staff in developing promotional materials, including posters.
• Assisting in organizing monthly staff meeting, including taking minutes.
• Posting community notices/job listings and maintain community bulletin board.
• Attending weekly Youth Program meetings.

Community outreach:

• Attending quarterly West Central Network meetings and connecting with other non-profit agencies in the West End.
• Monitoring West Central Connect Google Group and posting event notices for members.
• Supporting the planning, editing, distribution, and promotion of Our West Central Times quarterly newspaper.
• Networking with other non-profit organizations, police, and other agencies to strengthen connections in Spence neighbourhood and the West End.

MERC Integrated Team resource work including:

• Organizing quarterly meetings for SNA team leaders, City supervisors, and occasionally police, including circulating agendas, minutes, and meeting documents.

Community event planning:

• Organizing monthly community events alone and in partnership with other SNA staff and volunteers (Ie: Kids Carnival at the Ellice Street Festival). Tracking budget of all monthly community events. Supporting staff and team leaders in planning meetings and staying on track with organizing events.

Volunteer Management:

• Serving as the first contact for volunteers and working with program staff to support them. Updating volunteer manual and facilitating child registry checks for volunteers.

Small Grants Administration:

• Providing administrative support to Executive Director in managing annual small grants program, including submitting cheque requests, tracking all grants, and final reporting.

Desired qualifications:

• Have experience of liaising community programs and events.
• Have experience of dealing with community members of diverse interests and ethnicity.
• Have education or training in liaising, office administration, communication and community programming.
• Be able to provide clear direction and feedback to incoming community members.
• Have an in-depth understanding of inner city communities and the issues faced by the Spence community.
• Strong organizational skills and verbal / written communication skills.
• Must enjoy team work and be willing to assist other staff/volunteers/community members as needed.
• Be able to provide a current criminal record check and child registry check.
• Be able to work flexibly as and when needed, including some weekend community events.

Assets:

• Experience in management of crises situations.
• Volunteer coordination experience or skills.

Hours and remuneration:

The Employee agrees to fulfill a 37.5hour work/ week. SNA agrees to pay $13-$15 per hour for a 37.5 hour workweek on a bi-weekly schedule, with hours paid as worked. Required CPP, EI, and tax deductions will be made and employer contributions will be paid. Responsibilities may require flexible hours to be worked (i.e., evenings and weekends). However, regular hours will be between 9 am and 3:30 pm Monday to Friday.

Submit resume and cover letter to:

Spence Neighbourhood Association
Attention: Jamil Mahmood
615 Ellice Ave, R3G 0A4
E-mail: jamil@spenceneighbourhood.org