Type of Employment: Permanent
Hours: Flexible from 25-35 hours/week
Wage: $15 to $20/hour, based on experience
Responsible to the executive director
Overall function: To assist SPCW staff and/or contractors in completing project and program activities. Essentially providing technical, logistical and administrative supports as needed in a fast-paced work environment.

Duties:

• Organize and coordinate events (locations, catering, supplies, technical equipment,
• meeting materials, registration, ensure staff coordination and vendor coordination)
• Ensure meeting supports (refreshments etc. ) are provided when necessary
• Work with SPCW staff, contractors and volunteers to provide necessary project support
• When needed, assist with minutes and other documentation of meetings
• Maintain library of reports, book and video materials, actual and electronic
• Monitor and manage content placed on SPCW social media – website, Facebook, Twitter and YouTube
• Monitor and report on social media outreach effectiveness
• Provide staff with secretarial support on specific documentation needs
• With the executive director, ensure board and executive meeting minutes are distributed and signed copies maintained for the annual report
• Maintain up-to-date board and staff contact list as well as new board and staff manuals
• Manage membership (accept, record and follow-up on renewals when needed)
• With the executive director ensure timely communication between membership and SPCW
• Assist with the design, editing and production of SPCW reports and publications
• Track SPCW’s membership in other organizations and ensure timely communication with partner organizations
• Distribute information to general public and media, and follow-up on all enquiries
• Maintain office reception area and serve as first point of contact for public (in person, phone or email inquiries)
• Maintain daily security of the office and equipment as necessary
• Assist the office manager in assuring office equipment is working
• Coordinate use of SPCW meeting spaces and maintain an accurate calendar record
• Create other resources as needed and directed by the executive director

Qualifications:

• Office administration experience
• Proficient in Microsoft Office
• Some experience with document design and layout (familiarity with Adobe Photo Shop and InDesign would be an asset)
• Familiarity with website and social media management
• Well-organized
• Self-motivated, willingness to learn and able to work in a team environment
• Strong communication and public relations skills
• Some understanding and appreciation of progressive and evidenced based approaches to social development

Please send resume and covering letter to:

Kate Kehler
Executive Director
The Social Planning Council of Winnipeg
432 Ellice Avenue
Wpg, MB R3B 1Y4
kkehler at spcw.mb.ca

SOURCE: The Social Planning Council of Winnipeg