Under the supervision of the Executive Director, the Director of Finance (DF) is a member of the senior management team and is responsible for IRCOM’s diverse financial portfolio, currently comprised of over 43 funding sources, and takes the lead on supporting its human resources. Please see www.ircom.ca/about-us/employmentopportunities for additional information.

Principal accountabilities include the following areas:

Financial Operations

• Oversee the entire financial portfolio and operations of the organization, which includes IRCOM Inc., IRCOM House Inc. Ellen and IRCOM House Inc. Isabel
• Participate in key organizational decisions as member of the senior management team, providing key input on those with significant financial implications
• Maintain in-depth relations with and provide assistance to all members of the leadership team, including designing and delivering training related to budgeting, cash flow and financial statement analysis
• Supervise the core administrative and financial tasks performed by the Bookkeeper including payroll, Payworks, accounts payable / receivable, credit cards payable, personnel files, privacy compliance and employee benefits plan
• Audit bi-weekly payroll for proper recording of overtime, sick time and vacation time
• Ensure compliance with CRA Charitable Status including preparing annual Charitable Tax return (T3010) and issuing Charitable tax receipts
• Ensure compliance with the Companies Office including filing the annual incorporation documents
• Oversee the organization's accounting system(s)
• Implement operational best practices, accounting policies, procedures and systems to ensure timely and accurate reporting

Financial Sustainability

• Lead the development of a long term financial sustainability strategy, considering IRCOM’s future direction, strategic initiatives and strategic organizational plans
• Develop performance measures related to the use of financial resources that support IRCOM's strategic direction
• Stay abreast of funding trends and priorities, monitoring the funding environment relevant to IRCOM
• Research new funding sources, draft letters of interest or inquiry and liaise as appropriate
• Oversee the Funder database, prepare and maintain schedule of all funding applications and reporting due dates
• Monitor reporting requirements for all approved funding and prepare accompanying financial reports to funders

Information and Reporting

• Issue organizational financial statements to the Executive Director and the Stewardship Committee of the Board
• Prepare and analyze monthly program financial reports, meet to review with program managers / leads
• Maintain all accounting records, including monthly bank reconciliations
• Coordinate annual audit with external auditors, preparing accounting records as required
• Maintain relations with external auditors and investigate their findings and recommendations
• Oversee annual preparation of T4s and T4 Summaries
• Ensure that record keeping meets requirements of auditors and government agencies, taking the lead on all funder requested compliance audits and financial reviews

Financial Risk Management

• Develop and monitor control systems designed to preserve IRCOM’s assets and report accurate financial results
• Monitor all open legal issues involving IRCOM, and legal issues affecting the Not-for-Profit/Charity industry
• Develop and implement IRCOM’s financial risk management plan; research and draft related mitigation policies
• Construct and monitor reliable control systems for cash, credit cards and all processes within the financial system
• Understand and mitigate key elements of IRCOM’s financial risk exposure
• Maintain appropriate insurance coverage including Worker’s Compensation
• Ensure IRCOM complies with all financial administration legal and regulatory requirements
• Report risk issues to the Executive Director and the Stewardship Committee of the Board of Directors
• Arrange for debt financing when and if required

Human Resources Support

• Maintain IRCOM’s HR database
• Prepare Letters of Offer, Annual Summaries of Benefits and Entitlements
• In collaboration with the Executive Director, draft the monthly staff newsletter, “IRCOM Internal” sharing information with staff related to HR policies, guidelines, internal cross training opportunities, etc.
• Support a consistent interpretation and application of IRCOM HR policies In collaboration with senior management, strengthen IRCOM’s employer practices to position IRCOM as a long term career choice

Other

• Other duties as requested by the Executive Director or designate

Qualifications

• Chartered Professional Accountant designation is required
• Minimum 3 years financial management experience within the Not-for-Profit or Charitable sector
• Experience with Canadian GAAP and strong technical knowledge of the requirements for the implementation of International Financial Reporting Standards (IFRS)
• High degree of proficiency in Sage Simply Accounting and MS Excel
• HR Management Certificate OR related work experience is an asset
• Extensive computer experience with Microsoft applications, creating, designing and manipulating spreadsheets, publisher documents, PowerPoint presentations and using other administrative software
• Meticulous attention to detail and the ability to deal with constantly changing requirements and priorities
• Superior organizational skills and strong written and oral English communication skills
• Demonstrated experience working in a fast paced, multi-tasking environment

Hours of work

This is a part-time position for a maximum of 30 hours per week for the first 6 months, transitioning to full time for a maximum of 37.5 hours per week effective, Monday, October 2nd, 2017. The DF’s hours are fixed and will take place primarily during IRCOM business hours between 9am and 5pm, Monday to Friday; however some evenings and weekends may be required to attend Board committee meetings (approximately one evening every 4-6 weeks) and other events as per the needs of the organization.

Other

The full time salary for this position is $57,607 (pro-rated to 30 hours for the first 6 months)

Must be legally entitled to work in Canada.

Employment Equity is a factor in selection. Applicants are requested to indicate in their covering letter or résumé if they are from any of the following groups: women, Indigenous people, refugees, immigrants, visible minorities and persons with a disability.

To apply for this position please submit your résumé and cover letter by Wednesday, March 29, 2017 to:

Selection Committee
95 Ellen Street
Winnipeg, Manitoba R3A 1S8
Email: accounts at ircom.ca
Fax: 204-943-4810

We thank all who apply and advise that only those selected for further consideration will be contacted. Your cover letter, résumé and/or application must clearly indicate how you meet the qualifications