POSITION SUMMARY:

The After School Program (ASP) Co-Manager is supervised by the Site Director-Ellen.* This staff person has a great love of children and youth and a deep understanding and appreciation of their strengths. The ASP Co-Manager has a knack with children and youth and can also work effectively with a large staff team. This staff buys into the model of shared leadership. They are responsible for overseeing, implementing and evaluating year-round recreation, social, arts, leadership, settlement and educational programs for children and youth, many of which are partnership-based. Ultimately they work with the ASP team to ensure newcomer children and youth develop a sense of confidence and belonging that will ensure their successful transition to life in Canada.
* With organizational restructuring the direct supervisor may change in the fall

DUTIES:

Under the direction of the Site Director, the ASP Co-Manager will oversee the following activities:

Program Management

• Manage IRCOM’s After School Program (ASP) ensuring it follows its Objectives (see http://www.ircom.ca/programs/after-school-program/)
• Maintain high quality, year-round, responsive after school and summer programs
• Oversee the development of weekly, monthly and annual program plans
• Oversee the Homework Program with the Teacher/School Liaison, as well as other structured programs such as Youth

Employment and Leadership

• Visit and provide support at off site ASP programming on a regular basis
• Implement and enforce rules and behavioural expectations and mediate conflicts effectively
• Develop and implement strategies to teach respect and non-violent behaviour among participants
• Develop and supervise special projects that respond to the dynamic needs of participants
• Monitor program growth and development, ensuring programs are needed, well-run and coordinated with other youth services
• Ensure ASP programming is evaluated and program improvements made

Participant Engagement

• Support youth voice, leadership and ownership in programs
• Develop relationships with individuals and families and serve as a positive role model
• Ensure ongoing engagement with newcomer families living at IRCOM and / or within the community
• With the Youth and Family Support Worker, mentor at-risk youth and design specific interventions to help them stabilize and reach their potential

Creation and maintenance of community partnerships and networks

• Represent and/or ensure representation in relevant partnerships and coalitions
• Build and maintain a strong relationships and joint programming with local schools and organizations
• Present to schools, funders and other groups on immigration and newcomer children and youth issues

Human Resource Management

• Recruit, hire, orient/train, coach, mentor and supervise ASP staff
• Address HR issues in collaboration with ASP Co-Manager, senior managers and the ED
• Ensure ASP staff are clear on their roles and responsibilities
• Conduct annual performance reviews of staff
• Support capacity-building, professional development and strong performance as a team
• Work with IRCOM’s Volunteer and Community Services Program to support volunteers and practicum students

Financial Management

• Provide strong support in the area of grant-writing, reporting and tracking corresponding deadlines
• Work with administration staff to ensure the funding database is accurate, for ASP grants
• Build sustained relationships with funders, in partnership with senior management
• Provide input into annual budget preparation and monitor the annual program budget, in consultation with the Site Director and the Director of Finance
• Orient staff to financial processes and develop program-specific supports and systems as required
• Manage day to day cash flow and claims and expenses

Administration and Reporting

• Develop and support implementation of program manual, guidelines and procedures; provide input into policy development
• Develop systems for tracking, gathering, inputting and analyzing quantitative and qualitative program data
• Write reports to funders and maintain communication with funders where relevant
• Summarize program information for the Annual Report, funders and/or for the public
• Ensure the timely submission of reports to funders, for multiple ASP funders
• Track HR information including sick time, vacation time, etc. as required
• Oversee applications for and renewal of gym permits

Organizational Responsibilities

• Collaborate with other program teams to help organize organization-wide or community-wide special events
• Assist the High Needs Support Team and senior management/ED with crisis management and complex issues related to children and youth
• Promote cross-program communication and collaboration to ensure the ASP team is well-connected with the rest of the staff team
• Attend IRCOM staff and management meetings
• Support a newcomer child and youth perspective in IRCOM discussions, decision, program and procedure development
• Support IRCOM’s Strategic Planning
• Other tasks as assigned by supervisor or ED

QUALIFICATIONS

• Bachelor’s Degree in a relevant field plus a minimum 3 years’ experience working with children and youth, or an equivalent combination of skills and experience
• Comprehensive understanding of the immigration process, of the refugee experience, and of the strengths, barriers, and challenges of newcomer children and youth
• Proven supervisory skills and team leadership skills
• Demonstrated ability to successfully manage human resource issues and organizational dynamics Experience in program design, development, implementation, administration and evaluation
• Superior organizational skills and strong written and oral English communication skills
• Understanding of cross cultural issues in the context of community integration and newcomer settlement experience, specifically regarding newcomer children and youth
• Proficiency with Microsoft Office, Outlook, both Apple and PC products
• Demonstrated experience working in a fast paced, multi-tasking environment
• Experience writing successful grant applications and developing positive relationships with funders an asset
• Knowledge of IRCOM’s After School Programs is a major asset
• Demonstrated commitment to supporting and empowering the newcomer community through previous volunteering / community involvement
• Must hold a valid Class 4 driving license or be willing to attain one within the first 90 days of employment

For more information about employment at IRCOM and key qualifications and qualities we seek in all candidates, please see: http://www.ircom.ca/about-us/employmentopportunities/

Hours of work

This is a full-time permanent position to a maximum of 37.5 hours per week. The Co-Manager’s hours will take place both between 9-5 and often between 1-9 on weekdays, across multiple sites. Weekend hours are also common.

Other

The starting salary for this position is $42,165. The selected candidate must be legally entitled to work in Canada.
Submitting an Application
To apply for this position please submit your résumé and cover letter by August, 30, 2017 at 5 pm to:
Selection Committee: ASP Co-Manager
Immigrant & Refugee Community Organization of Manitoba Inc.
95 Ellen Street
Winnipeg, Manitoba R3A 1S8
Email: admin@ircom.ca
Fax: 204 - 943 – 4810

IRCOM is an Equal Opportunity Employer. Interested applicants can identify themselves as belonging in any of the following groups: women, Indigenous people, refugees, immigrants, visible minorities, persons with a disability or any other groups that are typically under-represented in the workplace.

We thank all who apply. Please be advised that only those selected for an interview will be contacted. Your cover letter and résumé must clearly indicate how you meet the qualifications.