Bookkeeper – Payroll and Accounts Payable
(Permanent, Full-time - 37.5 hours/week)
Position Summary and Objective
The Bookkeeper – Payroll and Accounts Payable provides efficient, accurate and on-time processing of all payroll and accounts payable transactions and recordkeeping for two non-profit organizations with a combined annual budget of $5 million and 70 employees. This staff person reports to the Executive Director, and works with our Controller and our Bookkeeper - Accounts Receivable to assist the management team in understanding historical transactions, in monitoring current transactions and in making informed decisions regarding the future budget needs.
Duties and Responsibilities
Payroll Administration
- Assist in administration of bi-weekly payroll for Immigrant and Refugee Community Organization of Manitoba Inc. (IRCOM) and IRCOM House Inc.
- Prepare, update and distribute bi-weekly timesheets for all staff, recording and monitoring levels of banked, sick, discretionary and vacation time allotments
- Act as time and attendance system administrator, alerting supervisors when staff exceed policy limits related to banked time, sick time, vacation allotment, etc.
- Prepare and submit payroll deductions and remittances on a timely basis and ensure records are up to date
- Ensure timely processing of journal entries in the accounting system
- Prepare reconciliations for payroll accounts
- Prepare Records of Employment (ROE’s) and various payroll reports as requested
- Ensure confidentiality and security of all financial transactions
- Prepare T220’s, T4’s and T4 summaries
Accounts Payable
- Receive and verify invoices
- Verify that all transactions comply with financial policies, procedures, and controls
- Prepare batches of invoices for data entry and double check all cheque requisitions against accompanying documents
- Resolve invoice or payment discrepancies
- Process and reconcile corporate credit cards and remit payments in a timely way
- Monitor corporate credit card use / limits and recommend changes to Senior Management Team
- Prepare cheques for signing and remit payments
- Prepare and distribute monthly program financial reports to the managers / program leads
- Assist with maintenance of accounting software records (revenues, journal entries, payroll)
- Assist with preparation of reports to funders and/or donors
- Assist with preparation of financial records for audits and financial reviews
- Be familiar with organizational budget, coding, expense eligibility and flag discrepancies Administer petty cash
Team and Inter-departmental Support
- Implement auditor recommendations
- Assist staff team to ensure all aspects of financial operations comply with IRCOM’s Risk Management Plan
- Participate in team and staff meetings and events
- Engage in ongoing professional development
- Monthly reports to supervisor
- Other duties as assigned
Qualifications
- Successful completion of a payroll training program (Payroll Compliance Practitioner certification is an asset)
- Diploma or degree certificate in accounting or business administration
- Minimum 3 years full-cycle payroll and accounts payable experience (ideally within the Not-for-Profit or Charitable sector)
- Work experience using GAAP
- High degree of proficiency in Quickbooks Pro, Sage 50 (Simply Accounting), Payworks, and MS Excel
- Professional experience with online banking including CAFT (Customer Automated Funds Transfer)
- Keen attention to detail and strong organizational and time management skills
- Proven ability to be flexible and to problem solve
- Excellent written and verbal communication skills
- Ability to work as a team player as well as take initiative and work with minimal supervision
- Present a current Criminal Record Check and maintain a clear Child Abuse Registry Check
- Demonstrate the qualities and values IRCOM seeks for all our staff (see http://www.ircom.ca/about-us/employmentopportunities/ )
Salary: $43,008 / year
Benefits: Group Insurance Plan with extended health, dental, life and AD&D insurance, Professional development opportunities Collaborative, family-friendly and supportive working environment
Application Process
All applicants must be legally entitled to work in Canada.
Employment Equity is a factor in selection. Applicants are requested to indicate in their covering letter or résumé if they are from any of the following groups: women, Indigenous people, refugees, immigrants, visible minorities and/or persons with a disability.
For further information, or to apply for this position please use the contact information below. When applying, please note that your cover letter and résumé must clearly indicate how you meet the qualifications. Applications must be submitted by Friday, January 04, 2019 at 12 pm to:
HR - Selection Committee
95 Ellen Street
Winnipeg, Manitoba R3A 1S8
Email: timf at ircom.ca
Fax: 204-943-4810
We thank all who apply and advise that only those selected for further consideration will be contacted.
